Privacy Policy
Privacy Policy
Last updated: 23 September 2026
Identity and Role of the Data Controller
headtalkvy acts as the data controller for the personal data processed through this website. We are responsible for determining the purposes and means of processing your personal data in connection with our news and talk production resource services. Our registered address is Screenworks, 22 Highbury Grove, London N5 2EF, United Kingdom and you can contact us at [email protected] for any data protection queries.
Scope of This Notice
This privacy notice applies to all visitors and users of the website operated by headtalkvy who are located in the United Kingdom. It covers data collected when you browse our pages, submit enquiries via the contact form, or interact with our resources on discussion formats, anchor segments, microphone setup, camera framing and studio workflows.
Categories of Personal Data and Sources
We collect personal data directly from you when you use the contact form or voluntarily provide information. Categories include identification details such as your name, contact information including email address, and any additional information you choose to share in messages. We may also collect technical data such as IP address, browser type and device information through automated means when you visit the site.
Purposes of Processing and Legal Basis
We process your personal data for the following purposes under the UK GDPR and Data Protection Act 2018. First, to respond to enquiries submitted via the contact form, relying on legitimate interest or consent where applicable. Second, to operate and improve the website functionality, based on legitimate interests. Third, to comply with legal obligations such as record keeping under PECR. Each purpose has a specific legal basis explained in our internal processing records.
Requirement to Provide Data
Providing personal data through the contact form is voluntary. However, if you do not provide the necessary information we may be unable to respond to your enquiry or provide the requested assistance with production resources. Technical data is collected automatically and you cannot opt out of basic site functionality without disabling cookies as described below.
Cookies and Similar Technologies
We use cookies and similar technologies to ensure the site functions correctly and to remember your preferences. Details of the specific cookies used, their purposes and how to manage them are set out in our separate Cookie Policy which is accessible via the site-wide cookie banner. You can adjust your browser settings to refuse cookies but this may affect certain features of the website.
Processors, Recipients and Disclosures
We share personal data with trusted service providers who act as processors, including hosting providers, email delivery services and analytics platforms necessary for website operation. These processors are bound by contracts ensuring compliance with UK data protection law. We may also disclose data where required by law or to protect our legal rights.
International Transfers
Some of our service providers may be located outside the United Kingdom. When we transfer personal data internationally we ensure appropriate safeguards are in place such as standard contractual clauses approved by the UK authorities or adequacy decisions where applicable.
Retention Periods
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. Enquiry data is typically retained for up to two years after the last contact. Technical logs are kept for a shorter period consistent with security and operational needs. Specific criteria for determining retention are documented in our data retention schedule.
Security and Data Minimisation
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration or loss. These include encryption where suitable, access controls and regular reviews of our security practices. We collect only the minimum data necessary for each purpose.
Data Subject Rights
Under UK GDPR you have the right to access, rectify, erase, restrict processing, port your data and object to processing in certain circumstances. To exercise any of these rights please contact us at [email protected] or write to Screenworks, 22 Highbury Grove, London N5 2EF, United Kingdom. We will respond within one month as required by law.
Right to Withdraw Consent and Object to Marketing
Where we rely on consent you may withdraw it at any time by contacting [email protected]. You also have the right to object to direct marketing or profiling. We do not currently engage in direct marketing but if this changes we will provide clear opt-out mechanisms.
Right to Complain
If you are not satisfied with how we handle your personal data you have the right to lodge a complaint with the Information Commissioner's Office, the UK supervisory authority, via their website or by post.
Children and Age Restrictions
Our website and services are not directed at children under the age of 18. We do not knowingly collect personal data from individuals under this age without verifiable parental consent. If we become aware that such data has been collected we will delete it promptly.
Automated Decision-Making and Profiling
We do not engage in automated decision-making or profiling that produces legal or similarly significant effects on individuals. Any analytics we perform are for internal improvement purposes only and do not result in automated decisions about you.
Changes to This Policy
We may update this privacy policy from time to time to reflect changes in law or our practices. The current version will always be available on this page with the last updated date clearly shown. We encourage you to review it periodically.